It’s time to throw a retirement party for Exchange 2003!


Exchange Server 2003 came into this world on September 28, 2003. It brought with it a host of new features, including improved migration tools to ease the transition from older versions of Exchange, enhanced heuristic message filtering to help direct spam into the Junk folder, and, if you had Service Pack 2 installed, a database size limit of 75 gigabytes. This was unimaginably large for the time.

That was eight years and eleven months ago. In that time, we have also seen Exchange Server 2007 and Exchange Server 2010 come into the mix as well. If your organization is still running Exchange Server 2003, here are some reasons why it is time to upgrade.

  1. Microsoft created a handy chart to break down the differences between Exchange Server versions.
  2. Modern desktop mail clients like Outlook 2010, Outlook for Mac 2011, and Apple Mail all require Exchange Server 2007 or later, and they won’t talk to Exchange Server 2003 at all. So if you get a new Windows machine with the latest version of Office or one of those shiny new Macs, those users will be stuck using Outlook Web Access webmail to access email, calendars, and contacts.
  3. Outlook Web Access on Exchange Server 2003 forces browsers other than Internet Explorer to use “Light” mode, which just means that many of the features and options beyond simple sending and receiving email are disabled or invisible to anyone running a different browser (such as Firefox, Chrome, or anyone on a shiny new Mac).
  4. The 75 gigabyte size limit I mentioned before applies only to Exchange Server 2003 Standard, but there is a lot more email being sent today than there was 9 years ago. It does not take very many users with large mailboxes to hit that size limit, and when you do Exchange Server 2003 will shut itself off to prevent database corruption or data loss. That means no more email until the size of the database is reduced. The newer versions of Exchange Server do not have this limitation.
  5. If the software package is nearly 9 years old, chances are that the hardware running it is on its last legs too. While it might be running just fine, it is most likely out of warranty and may even be in End Of Life status, making replacement parts hard to find, making disaster recover more difficult, and increasing costs and downtime.
  6. The prospect of replacing an Exchange server can be a daunting one, costing many thousands of dollars. One way to avoid this expense and to simplify your office network is migrating to a hosted Exchange system in the cloud instead. By getting rid of your old office server, your business can keep running if there is an internet service failure or power outage in your building. Take a look at Everon’s own cloud email and business continuity solutions.
If you are considering retiring your old server hardware running Exchange Server 2003, there has never been a better time. And Everon can help you do it. Call us at 888-244-1748 if you have questions about server migrations or our cloud email solutions.

This Isn’t Your Parents’ Small Business


The 5 Critical IT Needs Of Today’s Small Business
by Josh Clifford

Without question, technology is transforming today’s small business landscape; it vaguely resembles the small businesses our parents once knew. Websites, computers, and email have replaced the need for storefronts, cash registers, and memos. Advances in technology bring with them efficiencies, increased productivity, and greater access to wider audiences, but they also add a complicated layer of new questions for the small business owner. What follows is a simple step-by-step guide for thinking through the critical technology needs of small businesses.


Technology infrastructure can be compared to the plumbing in your house. Your technology infrastructure comprises computers, servers, routers, and switches. All of these components provide the foundation for your overall network or system. All or parts of your infrastructure can be housed internally (in-house) or in some cases hosted externally. A properly built network infrastructure can increase operational efficiency, lower IT costs, increase security, and can easily accommodate scale as your organization continues to grow. Your infrastructure can accommodate centralized communication and information exchange as well as remote access independent of time and location.

Infrastructure Key Elements:

  • Stores and protects intellectual property
  • Increases productivity through system availability
  • Supports critical business function and business processes
  • Promotes seamless database access and data flow from anywhere in the world


One of the most valuable and important aspects of any business is its intellectual property and information. Protecting this information should always be a priority and should be carefully planned. There are numerous tools and types of security that should be taken into account when assessing an overall technology plan.

Security Key Elements:

  • Physical security (Locked server room and computer locks)
  • Digital security (Firewall, security patches,data access, file permissions)
  • The proper security tools (Antivirus, Spyware, Intrusion protection)

Business Continuity

The statistics are absolutely amazing. For small businesses, extended periods of downtime can not only result in data loss and lost revenue, but could also mean potential failure for the business. Having a business continuity and disaster recovery plan is essential to ensure business continuity in the event of an unforeseen disaster, as well as a plan for recovery.

Business Continuity Key Elements

  • Proper backup strategy
  • Clear disaster recovery plan
  • Understand the costs of down time to your business
  • Testing

Communication Tools

Technology has undoubtedly changed the way businesses communicate, enabling them to not only reach larger audiences, but it has enabled them to do more with less. This is especially true for small businesses. Enhanced collaboration can result in improvements in productivity, efficiency, customer service, and increased revenue.

Communication Tools Key Elements

  • Email
  • Phone systems
  • Contact management tools
  • Mobil communication
  • Web presence

Productivity Tools

Advances in technology have brought with it increased operational productivity and efficiency, derived from the countless software applications that have been introduced to the market. Many of these applications can be hosted internally or externally. These simple and easy to use products are giving small business access to tools traditionally found at larger corporations.

Productivity tools key elements

  • Shared calendaring
  • Online Collaboration
  • CRM (Customer Relationship Management)
  • Custom database tools / 3rd party applications
  • Financial management tools
  • Automation tools

This is an excellent framework to use as a discussion point with your next IT provider or when selecting a new one. If you’d like additional information on any of the above topics please feel free to contact Josh Clifford at Everon Technology Services.