Your iPad At The Office

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 Notebook

It wasn’t that long ago that I carried my notebook and pen to every meeting. It was a tried and true method that served me well….until my iPad came along. At first I would bring both, but soon it was just the iPad. With the Apple cover, I can prop it up at a slight angle like a keyboard and use a note-taking program or simply compose an email to myself. At the end of a meeting I just shoot the notes over to my desktop to sync into my OneNote. OneNote is an information management program that stores all of your notes. 

Now, I no longer have to spend 5-10 minutes manually typing those notes into my computer when I return to my desk. Multiply this by several meetings and I’m saving 30-45 minutes a day. That’s a nice chunk of time returned back to me for more important things (like another meeting).

I’ve also found this to be a great tool in small group meetings. I can simply pass around the iPad during a discussion to help avoid printing hard copies of documents (that will only be thrown away). There are many other great things you can use your iPad for at work: LogMeIn for remote access to your office PC, GoToMeeting for online conferences, and that occasional game of Angry Birds when you need a break from it all.

 

iPhone 4S, is it a 5? What’s the big deal? This writer is blown away!

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What’s the deal with the iPhone 4s.  It’s not an iPhone 5.  What does that mean?

Apple has already sold over 1 million iPhone 4S’s on day 1 of pre-orders.  Is it just a hype?  Or is there something substantial here?

Aside from the internal chip, camera, microphone, and antenna boost, iPhone 4S is getting Siri, your own personal assistant.  What could be better for a small business owner?

When I showed the Siri feature to my wife, a sole prop attorney, pre-order had begun!

Why?  What is Siri?

Siri is a new feature integrated into the iPhone 4S and OS 5, which gives you a real voice recognition and human like interactive assistant built right into your phone.  You no longer have to text with those little letters and your thumbs, you just tell your phone what you want.

Does this mean you need to memorize a billion commands in order to use?  NO!  The software is smart enough to allow you to speak to the phone as if it is a person.

“Can you move my 11 O’Clock appointment to 1 PM, and email my wife to remind her we have dinner plans tonight?”

It does it!

Siri also integrates with the GPS chip built into your iPhone 4S.

“Remind me to take out the trash when I get home”

Pull into your driveway, and your phone announces “Reminder, take out the trash, you are home”.

That is just cool, and no other phone out there does it!  Not like this.

Check out the Apple Siri video to learn more.  This blogger is super excited for this device, and highly recommends to anyone looking to replace or upgrade their smarthphones.

Apple Siri Demo

Have fun!

Two Computers for the Price of a Monitor

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If you’re still using just one monitor with your computer, you’re missing out on a fantastic way to improve your productivity.

At first, it may seem that having more than one monitor to be a bit silly or over kill, but once you try it, you’ll wonder how you survived so long with just one.

No matter how hard you try, having two documents or spreadsheets on the screen at one time just never seems to be so easy to use. The only way to make two documents fit comfortably side-by-side on the screen is by making the text so small as to almost be illegible.

The addition of a second monitor changes all that. You can comfortably fit both documents on each monitor and have the side by side view you’ve always wanted.

Another way multiple monitors help is by allowing you to keep your email inbox open on one screen while you do something productive on the other. This allows you to keep an eye on your inbox while you work.

If you work with a lot of streaming data, you can also use one monitor to display the live data while you conduct your work on the other.

It’s like having two computers at your desk.

Both Mac and Windows make having multiple monitors running easy to manage.

Their control panels allow you to customize your specific configuration by allowing you to tell the computer if the monitors are sitting side by side or one above or below the other.

You can even use monitors of different shapes and sizes and the operating system will adjust.

And why stop at two. With the proper equipment you can have 3, 4, 5 or more monitors.

How many do you want?

-Jim De Vico

General Manager, Los Angeles
Everon Technology Services

DropBox is a ROCKSTAR!

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I almost use this product so much that I forget other people don’t know about it. I would like to share. My best explanation of this product is , It’s like a thumb drive that you don’t have to carry around.  It’s clouded and virtual. They host all the data on the Drop Box servers and your devices are just interactive viewers of that information.  I say “devices” because its more than just your PC that can sync with this information.

PCs, Macs, iPhones, iPads, Tablets, Androids and more…. This allows you to leverage your existing software to “Cloud” your information. Such as Photos, Videos, and Program Data Files… yes Program Data Files are the little known advantages of a DropBox sync.  You can cloud your POP data in your email client, simulating expensive Exchange behaviors such as, centralized and shared email, notes, calendars, tasks, to-do lists, and even iTunes Music. Just point the program to a data fil or folder in your drop box and you’re on “Clouded 9” (patent pending term so if you use it I get a nickel).

No shortages in features like, folder sharing to avoid emailing huge files, and even a public area you can leverage to Host your own web site. Just point your domain to the public link in the easy to use Web Interface and mask your URL. I won’t tell anyone.  Here is a video from the web site www.DropBox.com but it doesn’t even begin to tell you what you can use it for. 2GB is free and I have used if (for FREE) for over 2 years now and have to clear old items out every once and awhile but 5 stars from me.

Using Google Docs to Increase Your Company’s Efficiency

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More and more companies, schools, and other organizations are turning to Google Docs to increase their productivity and, in most cases, save money on software and IT support costs.

Classic Scenario: You are trying to collaborate on a document with three other coworkers. Emailing attachments of Word Docs back and forth is not only getting old, but keeping on top of which version is the most recent has become a task in and of itself. Don’t fret – Google Docs can save you. This tool allows you to have real time collaboration on documents, insert comments, make instant edits, and much more. Read on to learn what Google Docs is, what it has to offer you and your company, and how it can start bettering your workday today.

What is Google Docs and what’s it to me?

Google Docs is a free web based office suite. In this tool you can create documents, spreadsheets and even presentations. Google docs allows you select which users to share documents with; while also giving you the choice of setting users as a viewer or collaborator. There are many different things you can do with this tool; here are a few of Everon’s favorites.

Simple Share, Simple Unshare

Sharing documents with your team has never been simpler or quicker. Any document you create on Google Docs is updated live- you even have the option of sending a custom written email to all the collaborators when you update a document to effectively communicate that you have made adjustments. This feature makes keeping on top of group work much easier for everyone and prevents the team from backtracking and/or wasting time on tasks another member has already completed. What to do when someone leaves your organization? Simply remove them and they will no longer see the document(s) when logged into Google Docs. When someone new is added to your team, simply add them to the documents you want them accessing.

Collaborate on Documents and Spreadsheets Together

All collaborators of each document can view and edit it simultaneously. Also, when you have a particular item open, you can see who else is viewing and editing with you – their names appear at the bottom right hand corner of the screen. Comments can be made effortlessly in Google Docs. The comment feature in Google Docs automatically tracks who makes the comment along with the time and date the comment was made. Confused by changes you feel may have been made along the way by someone else? Google keeps a copy of each revision. Simply go to tools, then revision history to view the edits. You also have the option of reverting back to earlier versions of documents; very useful for undoing accidental overwrites.

Straightforward, No Frills Necessary Training

No more installing and downloading to run a successful group training session of discussion. During presentations, a chat feature automatically opens. Everyone involved in the presentation has the option of chatting with the group during the session. Also, conducting a webinar is virtually effortless with Google Docs. When you, the presenter, move forward the slides, it automatically advances the browsers of the other participants as well.

Budgeting Made Simple

See where your company’s money is being spent instantly. Google Docs Simple spreadsheet allows you to log expenses, income, and everything else in a straightforward format that almost anyone can digest. All involved parties can get their hands on numbers right away. This not only reduces confusion, but can prevent miscalculations, misunderstandings and even arguments and other types of friction from occurring. If and when money conflicts occur, invite everyone to log into Google Docs at the same time to go over the information at hand.

Sold yet? You can sign up by visiting http://docs.google.com.