Sharing documents with other users within Office 365′s OneDrive for Business

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Welcome back. As you can tell, there have been many of articles lately surrounding Microsoft Office 365 and its offering. We have been really focused on getting out information regarding this product, as this is something that is taking off like wildfire. Even though it has been around a while, companies are starting to realize the value in a cloud/hosted solution, because of the expenses saved from not having to have a server, and the convenience and security of having everything automatically backed up. So today, we will be discussing another function within the Office 365 product: sharing files and folders with others, within your company.

This article is going to give a brief overview of utilizing 365′s OneDrive for Business application to share data.  As this is a 10,000 foot view of this feature, please feel free to contact an Engineer at Everon for more information after reading this article, or respond via the website, Facebook, or our Twitter feed.

1) You will want to create a new folder that you will keep the “shared” files in.

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2) Make sure the new folder is “checked” and then click the “…” and select share.

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3) Select the user you would like to share with and select their level of permissions.

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4) Now, the user will get an email with the link of the folder which they can click, or they can log into their own OneDrive and on the left hand side they will see the selection for “Shared With Me”.

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Tech Tips for Techs: How to change CD key for Windows 7

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Sometimes you will need to re-add your CD key to Windows 7 or change your Windows 7 CD key. This process is actually really straightforward and fairly easy to do.

1: Change Product Key through Windows

You can change the Product Key in Windows 7 by navigating the following: Start -> right-click Computer -> Choose Properties. If you scroll to the bottom of the page where it says that Windows is activated, there is a link to Change Product Key. If that link is unavailable, proceed to step 2.

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2:Change Product Key through the Command Prompt

Click on the Start Button and type: CMD.EXE into the “Search Programs and Files” Field in the Start Menu. The Start Menu will show CMD.EXE at the top of the Menu.

Right-Click the CMD.EXE file and select “Run as Administrator”.

In the Command window type: slmgr.vbs -ipk product key and hit Enter (the product key should be located on a sticker on the top of the computer)

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To Activate Windows after changing the Product Key, type: slmgr.vbs -ato

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Increase free space and hard drive speed by setting up AutoArchiving in Outlook

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Hello again! As we make our way through the hustle and bustle of the new year, realignment of IT infrastructure is usually one of the checklist items within the company. After years of email and daily usage, you may start to find your computer’s “free space” starting to diminish and/or your Outlook client starting to run slow and act “buggy.” Well, today I am here to provide an option for you and your users to clean up and prevent further headaches: AutoArchiving.

AutoArchiving allows you to take older email that you would like to save and move it to another location that is readily available. Most companies utilize an on-premise server for users to save their documents for safe storage and to keep from using up your hard drive space. With Outlook, you have the ability to set up your archive to save your older emails out to your network drive. If by chance you are not utilizing network storage, you can also set up archiving and point it to an external hard drive so that also is saving the data, instead of locally on your machine.

With AutoArchiving you can select certain parameters on when, what items, and how often you want this to run. This is a good practice to implement for many reasons: it helps with free space, helps with the speed of your Outlook, and helps your Outlook and email file from becoming corrupt due to size. Below, I will show you some screen shots on how to set this up and provide details throughout the steps. My example uses Outlook 2010, but the AutoArchive feature is available on all versions of Outlook.

1) Open your Outlook 2010 client.

2) Navigate to FILE>OPTIONS>ADVANCED>Then select “AutoArchive Settings.”

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3) Once you are in the AutoArchive settings, you need to select the top check box for “Run AutoArchive Every…” and select how often you want it to run. After you select the interval for that, you will need to select the option of at what point you want the items moved. When I set it up, I normally tell it to move out items that are older than 1 month, but this is solely up to you.

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4) Next, you will want to select the location of where you want your archive stored. This is the place where you can select your network drive or an external hard drive. Simply click “Browse” under the section that says “Move old items to…” and then tell it where you want it saved.

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5) Once you have done all the steps above, that is it. To access these emails after they are archived is very simple as well. You will have a new section in your Outlook that is labeled “Archive” on the left-hand pane, beneath where your current account is listed. For example, in my Outlook, my current account is labeled “acooper@everonit.com.” Once an archive is setup, mine would show that account, and below all those folders will be one called “Archive.”

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One additional thing to note is that if you save the archive to a network folder or an external hard drive, those have to be available in order to access the archived mail. So if you are out and about, or at home, you cannot access them without a connection to your work network, such as a VPN client.  If you are using an external drive, you have to have that plugged in to access the mail.

If you have any questions or need help setting this up for yourself, please reach out to Everon at (888)244-1748. We are more than happy to assist.

Free Version of LogMeIn.com soon to perish!

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Many of you may have already noticed that the free version of LogMeIn is no longer going to be available for use. If you have not been made aware, please take note before it is too late. The company is officially phasing out its offering of free remote software for computers. Many people, including myself, have relied upon this software for years in order to have remote access to our computers to work from home or to provide long-distance support for others.

As of now, LogMeIn is giving customers until January 27, 2014 (next Monday!) to purchase the Pro version of the software — or else lose remote access to the software. They are offering a promotional price of $50/year for 2 computers. Some people may find this price reasonable and decide to purchase the licensing, others may not. But there’s no need to fret either way because there are other options out there.

TeamViewer is another free, remote-access software that you may find to be an acceptable replacement. Or, you could speak to Everon about setting up a VPN and/or Remote Desktop through your already existing network. You may find other options online out there, but if you are unsure as to what exactly it consists of or are just leery as a whole, please do not hesitate to reach out to Everon. We will help you make educated decisions and get you in a good spot. logmein_inc__

Stop Squinting! How to increase webpage sizes

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Are you tired of squinting to be able to see your font on a webpage, or on most Microsoft applications?

Well, I have a quick trick that will help many people.  This trick I use every day when reading webpages, due to most webpages are formatted differently, or not setup right to auto calculate to the resolution on your screen.

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Here is how this is done two different ways.

1. Hold down Ctrl, and scroll your mouse wheel up and down to zoom in and out.

2. Hold down Ctrl, and press the + or – key to zoom in and out